Junior Eurovision Cymru – Online Application Form T&Cs

Background

These terms and conditions relate to all applicants wishing to participate in competition provisionally titled “Chwilio am Seren – Junior Eurovision Cymru – Search for a Star” (“the Competition”).

The Competition is a national talent search for an individual or group who will represent Wales at the Junior Eurovision Song Contest final held in Minsk, Belarus on the 25th November 2018.

The Competition is being filmed for a series of television programmes which Rondo Media Cyf (the “Producer”) propose but do not undertake to produce for S4C (“the Series”).

The relevant information provided by Applicants and their parents or guardians in each application may be used in the Series should you be selected to the call-back auditions.

The Junior Eurovision Song Contest final will be broadcast across Europe.

Summary

Stage Applicants Key Dates Location
Initial Application All Applicants Submit by 10pm 3rd June 2018 Any
Open Auditions All Applicants
  1. Sunday 10th June 2018 (am)
  1. Sunday 17th June 2018 (am)
  1. Saturday 23rd June 2018 (all day)
  1. Llandudno
  1. Aberystwyth
  1. Cardiff
Call-back Auditions Applicants successful at Open Auditions only
  1. Sunday 10th June 2018 (pm)
  1. Sunday 17th June 2018 (pm)
  1. Sunday 24th June 2018 (all day)
  1. Llandudno
  1. Aberystwyth
  1. Cardiff
Mentoring stage 12 successful Applicants / group of Applicants chosen following Call-back Auditions Between xxx – xxx xxx
Junior Eurovision Cymru 6 successful Applicants / group of Applicants chosen following Mentoring stage Between xxx – xxx xxx
Junior Eurovision Song Contest Final Winner(s) of Junior Eurovision Cymru proceed to Junior Eurovision Final Junior Eurovision week between Minsk, Belarus

Conditions for Participation

In order to participate all applicants must be of Welsh nationality or have been resident in Wales and must be aged between 9 and 14 on the day of the Junior Eurovision Final (25th November 2018).

It is not compulsory for Applicants to be able to speak Welsh to participate in the Competition. However, those progressing to the Mentoring stage of the process (see below) will be required to perform songs in the Welsh language and the winner of Junior Eurovision Cymru will be required to perform a Welsh language song at the Junior Eurovision Final.

The Applicant / Applicants may be solo performers or a group consisting of a maximum of 6 artists.

All applications must be completed by the Applicant’s parent or guardian.

The Applicants are not eligible to apply to enter this competition if they or their parents or guardians are an employee or a close relation of an employee of S4C, Rondo Media or any parent, subsidiary or associated company.

Applicants may not compete in the Junior Eurovision Final for more than one country in any one year.

Parents or legal guardians on behalf of the Applicants agree to abide by these rules, regulations, terms and conditions for this competition as determined by Rondo (the “Rules”) and acknowledge that the Rules may be changed (including without limitation verbally) at any time by Rondo in its sole discretion. Rondo’s decisions regarding all elements of the application process, the competition and the Series shall be final and binding.

Applying

Applicants wishing to compete are advised to register online and complete the online application form at www.junioreurovision.cymru .

Applications will be open until 10pm on the 3 June 2018.

Online applications are not compulsory and applicants who have not registered may turn up for the audition on the audition days. However Rondo cannot guarantee that Applicants that have not registered will be given an audition slot.

A copy of the application form can also be requested by emailing xxxx or contacting Rondo Media  – 02920 223456.

Post: Rondo, 9 Floor, Southgate House, Wood Street, Cardiff, CF10 1EW

Rondo, its agents and sub-contractors do not accept any responsibility whatsoever for any technical failure or malfunction or any other problem with any online applications, telephone networks, line, system, server, provider or otherwise which may result in any applications not being properly received.

If you are experiencing problems with the online application form, please contact xxxx by phone on xxxxxx, or by email at xxxxxxx.com or xxxxx.com.

Any applications received after the last open audition date will not be considered.

Applicants are invited to submit a video or audio clip as part of the registration/application process. This will be for the benefit of Rondo for research purposes only and will not be considered as part of the audition process. All applicants will still be required to attend an open audition.

Initial Open Auditions

  1. Applicants are required to attend at their own cost and expense one of three open auditions:Llandudno Open Audition: Sunday, 10th of June, Venue Cymru, Llandudno (morning)
  1. Aberystwyth Open Auditions: Sunday, 17th of June, Aberystwyth Arts Centre (morning)
  1. Cardiff Open Auditions: Saturday, 23rd of June, Wales Millennium Centre (All day initial auditions)

Applicants must be accompanied by a parent or legal guardian at the audition who shall be responsible for their child’s welfare and conduct throughout the day.

Applicants must prepare a song to perform at audition. Each Applicant shall have freedom to choose whichever song they wish to perform at the audition. Such song may be in either the Welsh or English language and may include popular contemporary songs.

Applicants should be prepared to perform the song both a cappella (without accompaniment) and with accompaniment. The accompaniment may be either played on piano by our MD, in which case sheet music must be provided on the day. The accompaniment may also be a backing track also provided by the applicant on the day on the following formats xxx xxx xxx. We may ask for a shortened version of the song, between 1’00 and 2’00 minutes in length, during the audition process.

Applicants shall not be required to speak Welsh to participate in the competition. However, those progressing to the Mentoring stage of the process will be required to perform songs in the Welsh language and the winner of Junior Eurovision Cymru will be required to perform a Welsh language song at the Junior Eurovision Final in Minsk.

Initial auditions will be held for all registered Applicants, (and if time allows, any Applicants who attend unregistered), during the mornings of the audition day at Llandudno and Aberystwyth and throughout the day in Cardiff.A shortlist of Applicants will be selected to progress to the Call-back Auditions based. The panel’s decision will be final.

The initial auditions will be recorded to assist the producers to carefully select those who are to progress to the second Call-back audition, such recordings shall not be retained for broadcast or held for other purposes.

Call-back Auditions

Applicants at the Open Auditions will be notified on the daywhether they have been successful. Successful applicants will be invited to attend a call-back audition in front of the panel of Mentors. These second auditions will be held during the afternoon session in Llandudno and Aberystwyth and the following day in Cardiff as noted below. Rondo’s decision on those progressing to the second audition shall be final.

  1. Llandudno Call-back Audition: Sunday, 10th of June, Venue Cymru, Llandudno (afternoon)
  1. Aberystwyth Call-back Auditions: Sunday, 17th of June, Aberystwyth Arts Centre (afternoon)
  1. Cardiff Call-back Auditions: Sunday, 24th of June, Wales Millennium Centre (All day call-back auditions)

Where Rondo receives an unexpectedly high number of Applicants, Rondo reserves the right to contact Applicants after the Initial Open Auditions to arrange a Call-back Audition on another date.

Applicants invited to the Call-back Auditions may perform the same song as performed in the Initial Audition.

The performances of those selected to perform at the call-back audition in front of the Mentors will be filmed and such performances may be used within the Series, although Rondo does not guarantee to use all performances.

Costs of Auditions

Applicants will be responsible for all costs involved in making an application and auditioning for the Competition, including meals, travel expenses and any other costs.

Mentoring Stage

Following the Call-back Auditions in Llandudno, Aberystwyth and Cardiff the Mentors shall select 12 successful Applicants to progress to the Mentoring Stage whose journey to the final will be featured within the Series (“the Final 12”). The Final 12 will be notified shortly after the Call-back Audition.

The Final 12 will be sent copies of a standard contract for them and/or their parents or guardian to be signed before the Final 12 participate in the Series. It is a pre-condition to competing and taking part in the Series that the Applicants’ parents/guardians sign the standard contract and return it to Rondo on or before the specified date. Rondo reserves the right to eliminate any selected Applicants from the Series if the appropriate contractual documents are not signed and in place by the dates specified and/or if the Applicant is found not to be eligible to participate in the Series.

Rondo shall apply for a child’s performance licence from the applicable local authority and the Applicant’s continuing participation is conditional on such licence being granted.

The Final 12 must be available to participate in the remainder of the Series according to the timetable published by Rondo. If the filming dates clash with the Applicant’s other commitments, it is the Applicant’s responsibility to obtain the consent of any other person relevant to his / her absence from previous commitments in order to participate in the Series. If an Applicant is unavailable for any time of the production, Rondo reserves the right to exclude such Applicant from participating in the Series.

The Applicant (s) and parent / guardian must be available on the following dates –

Xxxx

Xxxx

Junior Eurovision Cymru Final

Of the Final 12, a shortlist of approximately 6 individuals/groups will be chosen to advance to the Junior Eurovision Cymru final. Rondo will contact the successful applicants to inform them of their advancement at each stage.

The winner(s) of Junior Eurovision Cymru will be chosen during the final by a combination of a panel of industry experts and an audience vote.

The winner’s parent or guardian will be required to support an application for an international travelling child performance licence to enable the winner to participate in the Junior Eurovision Final in Minsk and sign a further contract agreeing to Junior Eurovision Song Contest’s terms and conditions

In the event of any dispute involving the competition, the result, or any other aspect of the Series, Rondo’s decision will be final.

The winning Applicant(s) and their parents/guardians must be available on the following dates to participate in the Eurovision Song Contest Final in Minsk:

Xxxx – week in Minsk.

The winning Applicant(s) and their parents/guardians must hold a valid passport that has at least [xx] months validity without any restrictions on travel to Belarus.

Costs of Mentoring Stage to the FinalRondo will provide hotel accommodation as necessary and pay all reasonable cost and expenses of those successful Applicants and a parent or guardian who progress to the Mentoring Stage, the Junior Eurovision Cymru final and the Junior Eurovision Song Contest Final. Further details will be made available to Applicants progressing to the respective stages.

General Terms

All personal details and/or information given in your application either in this form or otherwise must be truthful, accurate and in no way misleading.

Rondo reserves the right to disqualify any Applicant if the parent or guardian has supplied untruthful, inaccurate or misleading personal details and/or information or have failed to abide by the Rules and/or are in breach of the terms hereof.

The parent or guardian shall not, (and shall ensure that the Applicants shall not), without Rondo’s prior written consent disclose, publish or discuss with any third party any information relating to the Series, the Applicant’s appearance in the Series, the production team or any participants in the Series nor any other information which may come to the Applicant’s or their parent or guardian’s attention including, without limitation in relation to S4C, Rondo or otherwise save where such information is already in the public domain.

Rondo reserves the right to amend these rules or to cancel, modify or amend the audition process, the Mentoring Programme or any other part of the production of the Series at any time as a result of incidents beyond its control.

Rondo and S4C exclude any liability to the full extent permitted by law for any loss, damage, injury or disappointment suffered by any Applicant or their parents or guardian arising from the fact that they have been involved in the Series,

Please contact Rondo Media with any queries by telephoning 02920 223456 or e-mailing @ rondomedia.co.uk

Agreement / Consent

The Applicant’s parent or guardian hereby warrants that the Applicant has/have the right to be in the UK, perform in the Series and participate in the entire Series, including travelling to Minsk, Belarus to participate in the Junior Eurovision Final and are able to demonstrate such right on request by Rondo at any time and the parent or guardian agree to notify Rondo immediately of any change in the Applicant’s immigration status.

The parent or guardian on behalf of the Applicant hereby irrevocably grant all consents necessary for Rondo to film and record the audition and to use recordings featuring your image and/or voice in connection with the Series and/or ancillary rights in the Series and to exploit the same in all media throughout the world in perpetuity without the need for payment becoming due.